CAES Account Numbering System
The CSU financial reporting system (Kuali) uses a seven digit account number. The first two characters of this number represent the fund group. Thus, an account number 1-5xxxxx indicates Experiment Station funding. Beyond this, CAES has built further meaning into the Kuali numbering system as follows:
| If account number = 1-5XXXab | XXX = project number a = source of funds b = subproject |
There are several pieces of information built into the last five digits (XXXab) of the account number.
| I. | A proposal is processed as a specific type of project. Depending on the research being done, it may be a State, Hatch, McIntire-Stennis or Multi-State Research project. Other special types of projects are also needed for internal use, such as subprojects and administrative projects. | |||
| The project “type” can be determined by the first digit of the project number XXX. For example: | ||||
| If XXXab= |
1xxab
|
project type =
|
State | |
|
2xxab
|
Hatch Multi-State | |||
|
3xxab
|
Royalty Revenue Projects | |||
|
4xxab
|
Subproject | |||
|
5xxab
|
McIntire-Stennis | |||
|
6xxab
|
Hatch Formula | |||
|
7xxab
|
Hatch Formula | |||
|
8xxab
|
Reserved | |||
|
9xxab
|
Administrative | |||
| II. | Depending on the project type, a project may have various sources of funding. Experiment Station fund sources are: | |||
The funding source can be determined by looking at the sixth digit of the account number (identified as “a”). |
||||
| If XXXab= |
XXX1b
|
then the source of funds is
|
State General Fund | |
|
XXX2b
|
Hatch Formula Fund | |||
|
XXX3b
|
McIntire-Stennis Fund | |||
|
XXX4b
|
Hatch Multi_State Research Fund | |||
|
XXX6b
|
Cash Fund (non-appropriated) | |||
| If the sixth digit of the account number is 7, 8, or 9, the project is being used for cost sharing and must have a State General Fund source. | ||||
| III. | As stated in Part II, different types of projects are allowed to use different funding sources. The following table shows the relationships between the type of project and the fund sources allowed. | |||
| Source of Funds |
Type of Project
|
||||
|---|---|---|---|---|---|
| State | Hatch Formula | McIntire-Stennis | Hatch Multi-State | ||
| State General Fund | (1) |
XX
|
XX
|
XX
|
XX
|
| Hatch Formula | (2) |
XX
|
XX
|
||
| McIntire-Stennis | (3) |
XX
|
|||
| Hatch Multi-State | (4) |
XX
|
|||
| Cash | (5) |
XX
|
XX
|
XX
|
XX
|
NOTE: When your CAES-funded project terminates, you are no longer authorized to use the accounts that are linked to that project. If you have any questions, please contact Jessi at 491-1931.